OurSCHOOL Implementation 2021-22

Good day, OurSCHOOL Division/System Coordinators.

This email provides information to acting OurSCHOOL Division/System Coordinators. If you are not the acting Division/System Coordinator, please forward this email to your Division/System Coordinator and copy me. Thanks.

I hope that this email finds you and your families doing well in these challenging times. Although we may find ourselves in a very different place this year, the 2021-22 school survey will continue to provide data to assist schools in monitoring factors and effects of school policy and practice that may affect student engagement, learning and well-being. Thank you in advance for your participation and effort in the implementation of the survey and in using results to improve student engagement.

Following are important updates for the 2021-22 administration. You may wish to use parts of these points in your messaging to your school coordinators:

1. Provincial reports are attached.

In 2020-21, the provincial OurSCHOOL administration had over 87,000 student responses as to their engagement, school climate and well-being. Please find attached the 2020-21 Provincial Elementary and Secondary reports for your review. You may wish to forward these provincial reports to your school coordinators and principals.

2. Administration window:

Following are the OurSCHOOL survey administration windows for the 2021-22 school year. Every school with students grades 4-12 can participate during the fall, spring or both survey windows. Please let me know whether you will be administering the survey in the fall or spring (or both) and inform your schools as to the dates that the survey will be available in your division/organization.

3. Division Coordinator Training:

If this is your first year as coordinator, or if you would like a refresher course, a one-to-one training session can be arranged to walk you through the set-up of your survey and to answer questions that you may have. Please let Melissa Morgan (The Learning Bar Account Success Manager) at [melissa.morgan@thelearningbar.com or 1-877-840-2424, ext. 3048] know if you wish to set up an individual session. Alternatively, you can use the steps provided in the District Coordinator Orientation guide. This article can assist you with the planning of your division/school survey and navigating the resources available.

4. School Coordinators’ Start-up Training via Webinar:

The Learning Bar has a number of regularly scheduled, recurring webinars available to all coordinators from across Canada. Please make a point to attend one of the forthcoming sessions. Your leadership can make a difference for establishing value, buy-in and sustainable use of the OurSCHOOL results in divisions and schools. There will be a minimum of 2 live webinars per week for each month from October – December, providing many opportunities for your School Coordinators to attend.

At the link below, please review the dates provided with your OurSCHOOL team and register to attend a live session, if possible. Please note that these sessions are provided using the platform ZOOM, however sessions can be scheduled at any time and through the platform of your choosing.  Additional dates and times will be added throughout the fall. Attending the live webinar provides an opportunity for you to ask questions and provide feedback as well as to connect with other coordinators across the country. A recorded session will be available within this link as well.

Link: OurSCHOOL Start-Up Training for School Coordinators

The OurSCHOOL Start-up Training webinars are specifically designed to prepare Division and School Coordinators and Principals to:

• set-up a survey completing all steps including the addition of optional open-ended and multiple-choice questions;
• generate usernames and passwords; and,
• become familiar with attributes of the survey site with a view to understanding the importance of their role to increase value of the survey data in their schools.

5. Survey measures for 2021-22:

Please find attached a copy of the provincial configuration for the 2021-22 elementary and secondary surveys.

The provincial configuration for this school year is locked for the first implementation cycle for each school division. The survey has been configured to ensure that every school, division and authority will have access to three thematic reports at the secondary level: School Completion, Bullying and School Safety and Student Engagement. These thematic reports provide information and support for school divisions and schools in the work towards improving engagement and graduation rates.

As in previous years, there will remain space to add measures and/or custom questions to this provincial configuration. You may add up to 3 Multiple Choice (MCQs)/Multiple Answer questions (MAQs) to your survey at the division level and each school may add up to 2 MCQs/MAQs and Open Ended Questions. If you are interested in contracting additional space, you may contact Melissa to make those arrangements.

New features to the OurSCHOOL student survey this year:

• Text to Speech - The Learning Bar has recently upgraded the OurSCHOOL survey to become WCAG Level AA compliant in order to improve accessibility for people with disabilities. The option to add Text-to-Speech to the surveys will now be available;
• New Demographics – Now you can now dig deeper below the surface to examine disparities between students by their declared Race and/or LGBTQ2S+.You can also gather data on students Sexual Orientation, Gender Expression, LGBTQ2S+ Ally, Ethnic Origin, and Canadian Identity. For further information please see this article;
• Instructional Environment - This question has once again been added to all surveys allowing students to identify according to their current learning situation; at school, learning at home or both learning at home and at school. Coordinators will have the ability to disaggregate by students’ current learning situation; and,
• The Learning Bar continues to offer the Transition Back to School and Well-being modules.

6. Survey Guide for survey administrators:

Successful pre-survey student preparation can be a means by which schools can reduce survey completion times and encourage students to approach the survey as an opportunity to share their experiences and provide feedback. This guide can be used to assist teachers or other staff in introducing the survey to students prior to surveying.

7. Teacher Survey:

About 50% of schools administer the teacher survey each year. The OurSCHOOL Teacher Survey is available to each of your schools. You will receive an aggregate report which must be requested from The Learning Bar. The default access is master login (a single login link for all users). If you want a unique login for each teacher, contact support@thelearningbar.com. If you would like more information about the teacher survey, please follow this link (Transition Back to School module is also available for the teacher survey).

8. Parent Survey:

Although the parent survey is not funded within the provincial contract, it is available to schools for a reduced cost of $100 per school. A reminder that the parent survey is available in 23 languages to provide an increased opportunity for parents to participate.  The Transition Back to School is also available for the parent survey. If you would like more information about the parent survey, please follow this link.

9. Supports and Resources:

The Learning Bar continues to add to the Knowledge Base within the OurSCHOOL web platform. There are many supports and resources, including a new COVID section, that can assist you in using the OurSCHOOL survey and results as well as a list of support documents that you may find useful in explaining and preparing students, staff and parents – see the attached presentation template for an example. The effort in preparing your students to take the survey is essential to increasing the validity of the results. Please take a moment to check out some of these supports:  https://ourschool.thelearningbar.com/hc/en-ca.

Please let me know if you have any questions or if I can assist you or your teams in data-driven conversations and plans in response. Thank you for your continued efforts in supporting student voice.

Yours in supporting student voice,

Jacqueline Hagel

Provincial OurSCHOOL Coordinator