How to Set Up the Student Survey Print or save as PDF

Survey Setup is the process by which School Coordinators complete configuration of a survey and tailor it to their local needs.

Click here to view a video version of this resource!

Setting up your survey is completed in six easy steps. To begin, click on the Survey Setup link, located under the yellow My Surveys menu. Note: If the Survey Setup option is greyed out, refer to this Knowledge Base article.

This guide covers the following steps:

1. Select Survey
2. Schedule
3. Custom Questions

a. Open-Ended Questions
b. Multiple-Choice Questions

4. Survey Takers
. Activate


1. Select Survey

Click on the radio button next to the survey you would like to set up. A description will appear to the right, indicating which group of students it is intended for.


2. Schedule

This page can be skipped, the information is not current.

Important Note

Before moving on to the following steps, which involve adding your own questions, take a moment to view our Creating Custom Questions: Strategies for Success and Sample Custom Questions articles for Multiple Choice, Multiple Answer and Open-Ended Questions.


3. Custom Questions


Adding reused custom questions to the survey is now easier!

You can now easily copy over Open Ended Questions and Multiple Choice/Answer Questions We have added a button within the Survey Setup walk through. 

Simply click Copy questions from previous year button to select which question you would like to have automatically added to your survey. 


Open-Ended Questions

You have the option to add one or two Open-Ended Questions (OEQs), in addition to a standard OurSCHOOL survey question. If you added OEQs in a previous survey, you can view them by clicking on previous OEQs.

If adding an OEQ, simply type each question in the space provided.

Did you know?

Your District Coordinator has the ability to disable OEQs. As such, you may only be able to add one question, and the standard OurSCHOOL question may not be included. The OEQ tab itself will be unavailable if OEQs have been disabled entirely.


4. Multiple-Choice Questions

You have the option to add one or two Multiple Choice or Multiple Answer Questions (MCQ/MAQs) to your student survey. If you added MCQs in a previous survey, you can view them by clicking on previous Multiple-Choice Questions.

Did you know?

Custom MCQs have a dual function. They give you the option to formulate questions to address local needs and act as powerful drill-downs in the Interactive Charts. For more information on drill-downs, click here.

If adding MCQs or MAQs, complete each of the following sections:

1. Question title for reports - this title will appear at the top of the chart when results are reported
2. Multiple-Choice vs Multiple-Answers - select whether the question will be Multiple-Choice or Multiple Answer. Refer to Creating Custom Questions: Strategies for Success for more information.
3. Question the survey participant sees - enter the question here, exactly as you want the survey participant to see it.
4. Response options - enter the options the survey participant will pick from on their survey
5. Label for Reports - when the results are reported, these labels will appear on the chart’s x-axis.

Did you know?

Your District Coordinator has the ability to disable MCQ/MAQs. As such, you may only be able to add one question, or the tab itself will be unavailable if both MCQ/MAQs have been disabled.


5. Survey Takers

On this page, select the number of students who will be invited to complete the survey, as well as the grade levels that will be represented.

Did you know?

The number of students determines the number of login credentials that are generated. Rounding up means you will have extra logins in the event that some are misplaced or lost.



Integrated Text to Speech

The option to allow text-to-speech audio will be presented when setting up a survey for your school. Depending on whether you want students to have access to playing survey questions aloud, you can choose to either enable or disable text-to-speech for ALL students. You may decide to disable text-to-speech audio if your students do not have access to headphones, if you are concerned that it will become disruptive or distracting within a classroom setting, or if you have confidence that participating students have a high level of reading comprehension.


When text-to-speech is enabled, students will be able to click on this icon Text-to-Speech_Icon.PNG to play audio for any text on the page (e.g., page headers, question text, response options, etc).

If you receive a pop-up here titled Teachers Per Page, please read the article Protecting Teacher Anonymity for further details. 


6. Activate

This final page presents a summary of everything you have entered. You can opt to save your work and come back to it later, activate the survey, or delete it and start over.


Next steps: After activating your survey, you will be shown a screen that lists all active surveys for your school. Click on View Survey Participant List next to a survey to display and print its usernames and passwords. For assistance with this please review our Knowledge Base article Distributing Survey Accounts to Participants.

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